Export Documentation Executive

1. Key Role

• Handle and issue export shipment documentation.

• Ensure the validity and accuracy of the shipping documentation set for sea freight, air freight, multimodal transportation, etc., until the shipment completes all procedures at the destination port.

• Receive, consult, and handle issues related to documentation and special declarations (AMS / ACI / ISF / etc.).

2. Job Description

• Comply strictly with the department’s export documentation processing procedures.

• Follow up, advise, and communicate with customers and related parties to prepare or issue necessary documents on time (such as Bill of Lading, LOI, Authorization Letter, etc.).

• Perform AMS / ISF / ACI / EMNF / AFR declarations on time and monitor as well as update declaration results promptly.

• Track and update shipment status, provide consultation, and resolve arising issues until the shipment completes all procedures and payments at the destination port.

• Work with relevant parties such as agents, shipping lines, airlines, ports, warehouses, and vendors to monitor cargo status, costs, and other shipment-related issues.

• Coordinate with other departments to prepare payment documentation, customer debit notes, etc., submit payment requests to related parties, and issue debit notes for invoicing to the accounting department.

• Coordinate with related departments to handle shipments using multiple services of the company.

• Prepare reports and perform other tasks as assigned by the manager.

3. Job Requirements

- Education and Experience:

• Graduated from Universities or Colleges majoring in Foreign Trade, Economics, Import-Export, or other related fields.

• Experience: Not required.

• Proficient in English; knowledge of Chinese is an advantage.

- Knowledge and Skills:

• Basic office computer skills.

• Good communication and problem-solving skills; ability to work independently as well as in a team.

• Good time management and work progress management skills.

• Careful, detail-oriented, and able to work under pressure.

- Other Requirements

• Gender: Male/Female

4. Benefits

- Compensation & Rewards: KPI-based bonuses, 13th-month salary, public holiday and Tet bonuses, annual salary review, birthday gifts, and year-end recognition awards.

- Health & Engagement: Periodic health check-ups, annual company trips (domestic and international), Year End Party (YEP), and internal engagement activities.

- Statutory Benefits: Social insurance, health insurance, annual leave, public holidays, and other benefits in accordance with Labor Law regulations.

- Working Environment: Professional and dynamic working environment with opportunities for continuous learning through internal knowledge-sharing sessions and a clear career development path.

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Work time

• Monday to Friday: Morning: 8:00 AM – 12:00 PM, Afternoon: 1:30 PM – 5:30 PM.
• Saturday: Working in the morning 8:00 AM – 12:00 PM, with 2 Saturdays off per month.

Work location

• 39-41 Street B4, An Khanh Ward, Ho Chi Minh City (Sala, District 2)

Contact us

• Email address: recruitment@reallogistics.vn
• Phone number: (+84) 28 3636 3888 – Ext: 126 (Ms. Dung)