HR - Administration Execituve

1. Main responsibility

• Ensure the smooth operation of administrative activities and efficient use of office expenses.
• Handle receptionist duties, office clerical tasks, and incoming/outgoing correspondence according to company policies.
• Organize internal communication events and employee engagement activities as planned and within the approved budget.

2. Job description

• Affix the company seal on documents that have been signed by the General Director or authorized personnel, in accordance with seal management policies.
• Receive and process all incoming and outgoing mails/documents, and notify relevant departments.
• Organize and maintain correspondence records for easy tracking and retrieval.
• Manage meeting room bookings and ensure optimal usage.
• Answer incoming calls and direct them to the appropriate departments.
• Welcome and host visitors/clients/partners and prepare meeting rooms accordingly.
• Contact and coordinate with vendors/suppliers for office purchases and services.
• Monitor office equipment/facilities and arrange repairs or maintenance as needed.
• Manage and order office supplies based on departmental requests, handle distribution and collection (e.g., for new hires or resignations).
• Store invoices, contracts, and documents related to office rental, purchases, and services.
• Track and propose payments for administrative expenses (electricity, water, stationery, etc.).
• Perform other duties as assigned by management.

3. Job requirements

• Education & Experience:
  - Bachelor's degree in Administration, Human Resource Management, or related fields.
  - Minimum 6 months of experience in a similar role.
  - Good command of English (4 skills).
  - Female preferred; presentable appearance.
   
• Skills:
  - Solid understanding of administrative procedures.
  - Proficient in Microsoft Office.
  - Strong communication and problem-solving skills.
  - Personal traits: Outgoing, proactive, energetic, enthusiastic.

4. Benefits

• Welfare regime: Sales bonus, 13th-month salary, holiday and Tet bonuses, annual salary review, birthday gifts, and year-end recognition awards.
• Health care regime and internal cohesion: General health check-ups, annual domestic and international trips, Year-End Party (YEP) and internal engagement activities.
• Regimes according to Labor Law regulations: Social insurance, health insurance, annual leave, Holiday - Tet, etc.
• Professional, dynamic environment, opportunities to learn through internal sharing sessions and clear promotion path. 

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Work time

• Monday to Friday: Morning: 8:00 AM – 12:00 PM, Afternoon: 1:30 PM – 5:30 PM.
• Saturday: Working in the morning 8:00 AM – 12:00 PM, with 2 Saturdays off per month.

Work location

• 39-41 Street B4, An Khanh Ward, Ho Chi Minh City (Sala, District 2)

Contact us

• Email address: recruitment@reallogistics.vn
• Phone number: (+84) 28 3636 3888 – Ext: 126 (Ms. Dung)