Procedures and Customs Documentation for On-spot Import and Export
1. What is On-spot Import and Export?
On-spot export occurs when goods produced in Vietnam are sold to foreign businesses or foreign-invested enterprises located within Vietnam, such as in export processing zones or free trade zones. Both Vietnamese and foreign-invested enterprises can engage in on-spot export and import activities. Key factors for on-spot transactions include:
Trading with foreign businesses or foreign-invested enterprises
Delivery occurs within Vietnam
2. Benefits of On-spot Import and Export
This practice is becoming increasingly popular among business owners. Some of the advantages include:
Cost savings on shipping and logistics
Faster delivery times, ensuring safe goods transport
Tax incentives for the business owner
3. Goods in On-spot Import and Export
According to Circular No. 38/2015/TT-BTC, goods involved in on-spot import and export can be classified into three categories:
Processed products, machinery, equipment on lease, excess materials, or by-products from processing contracts.
Goods traded between domestic companies and export-processing enterprises or those in free trade zones.
Goods traded between Vietnamese businesses and foreign entities without a presence in Vietnam but with designated delivery to a third party within the country.
4. Customs Procedures for On-spot Import and Export
4.1. Location for Customs Procedures
Customs clearance for on-spot export and import is conducted at the customs branch most convenient to the declarant, as per the specific type of transaction.
4.2. Timeframe for Completing Customs Procedures
The on-spot importer must complete customs procedures within 15 working days from the date the exported goods are cleared and after the completion of goods delivery.
4.3. Required Documentation for Customs Clearance
4.3.1. Documentation for On-spot Import Customs Clearance
Typical documents required for on-spot import include:
Foreign trade contract
Invoice
Packing list
Export invoice
Relevant permits or inspection certificates (if applicable)
Vnaccs registration information for electronic customs declaration
Official import customs declaration
Sales contract
Invoice
Packing list
VAT invoice with 0% tax rate issued by the exporting enterprise
Cleared on-spot export customs declaration from the seller
Other necessary documents such as import permits, inspection results, etc.
4.3.2. Documentation for On-spot Export Customs Clearance
Typical documents required for on-spot export include:
Vnaccs registration information for electronic customs declaration
Official on-spot export customs declaration
Sales contract between the parties
Invoice
VAT invoice with 0% tax rate
Packing list
Other documents as needed (e.g., export permits)
Note: In case of goods traded between domestic enterprises and export processing enterprises or enterprises in non-tariff zones, customs declarants shall use value-added invoices or sales invoices as prescribed by the Ministry of Finance instead of commercial invoices.
5. Conclusion
Navigating the complexities of on-spot import and export procedures can be challenging, especially with the various documentation and strict timelines involved. Real Logistics, with over 15 years of experience in the logistics and customs clearance industry, offers comprehensive services to help businesses seamlessly handle their on-spot import-export transactions. Our team of experts ensures smooth coordination with customs authorities, complete compliance with regulations, and prompt handling of your shipments. Whether it's document preparation, customs declaration, or consultation on tax benefits, Real Logistics is here to streamline your operations and ensure fast, efficient clearance for your goods.
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Real Logistics Co.,Ltd
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